Rss

Entry Information

Instructions for Dessert Entries

Thank you for your interest in the Valentine Chocolate Festival, a benefit for Planned Parenthood of Utah (including the Cache Valley Clinic). As always, the main evening events will be the public tasting of donated desserts, judging, awards and auction.

You can obtain an entry form with full details for submitting your entry at:

2018 Chocolate Festival Brochure

Please also fill out a Dessert Entry Information form and bring it with you when you deliver your dessert to the festival. This will save you time when you drop off your dessert on Saturday afternoon before the Festival.

Click here for the Professional Entry Information form

Click here for the Amateur Entry Information form

We will give you a receipt for tax purposes when you enter your dessert.  Please keep track of your expenses.

Each entrant will receive a ticket for to the Festival, valued at $10.

In order to have the initial judging completed before the public opening at 6:30 p.m., you will need to deliver and register your dessert between 1:00 p.m. and 3:30 p.m. on the Saturday of the festival.  We cannot accept entries the day before the event.

Entries will be judged on taste, texture, appearance/presentation, and creative use of chocolate in the dessert. At 6:30 p.m., the public will be allowed to come taste the various desserts and vote for their favorites. Awards will be given at 8:15 p.m., after which the live auction will begin. A silent auction will be conducted during the public tasting and for a short time thereafter.

If you have any questions, please contact us by email at chocolatefestival@gmail.com. Thanks for your support!

Schedule

  • 1:00 pm – 3:30 pm: Deliver desserts to festival site

Entrants deliver desserts to Riverwoods Conference Center, 615 Riverwood Pkwy, Logan, UT 84321.  Please bring a completed entry form to expedite the process.

  • 4:00 pm – 6:00 pm: Judging  (Closed to the public)

  • 5:30 pm – 6:30 pm: Volunteer servers check in.

The volunteer coordinator will meet the volunteers at the entrance, give a briefing, and assign work stations.

  • 6:30 pm:  Public Tasting and Silent Auction Begins

Donors purchase tickets ($10 each) when they enter the festival. Each ticket entitles the bearer to ten dessert samples. Ballots to vote for the People’s Choice in the amateur and professional categories are attached to the ticket.

Attendees should register and receive a bid number at the bid registration table when they arrive. Bid numbers are needed for both the silent and live Auctions.

The silent auction takes place during the public tasting. Professional entries are available for tasting and People’s Choice voting but will not be part of the silent auction. All other dessert entries are available for bidding in the silent auction until the category winners selected by the judges are announced at 8:15 .

  • 7:45 pm: Voting for People’s Choice Closes

  • 8:15 pm: Awards and Silent Auction Closes

The initial phase of the silent auction will close. At this time, all award-winning desserts and professional entries will be readied for the live auction. Award winners (including People’s Choice) will be announced and their creators presented with plaques and/or prizes donated by local businesses.   Silent auction bidding will continue in the auction pick-up area for approximately 30 minutes after the announcement of the award winners.  Results of the Silent Auction bidding will be posted approximately 30 minutes after the silent auction ends.

  • 8:45 pm:  Live Auction begins 

Geno Schupp will preside over an exciting bidding event. Volunteers will circulate through the crowd and offer festival goers with another glimpse of the prize winning desserts.  Bidders must use their bid number during the live auction. Bidding is tracked by the auctioneer as well as an auction recorder. When the bidding ends for an item, the auctioneer announces the item number, bid number of the winner, and amount they bid. We will hold the desserts in the auction pick-up room until bidders claim them.   An auction record slip is completed for each item after it is sold and that slip is filed at the check-out table. When paying for auction items, bidders present their bid number at the check-out table and all of their auction slips are totaled.

In addition to desserts, a variety of non-dessert items are auctioned each year.

  • 9:45 pm: Auction winds down.